To contribute video resources to the Placement Resource Library, please follow these steps:
1. Transfer the Video File to a Secure Network Drive:
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- Transfer the video file to a secure network drive on your trusts network. Once the patient video has been uploaded to a secure network drive, the files MUST be deleted from the local device or any associated memory cards. For more information of how to access a secure network drive, please contact your local IT department.
2. Access the PERL Submission Page:
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- Complete the online form below to capture your personal details, your organisations details, the patients personal details (this information is only used by the BIOS office to action requests to withdraw consent) and information about the video recording. On submitting the form, you will receive a unique Video ID which is to be used to pseudo anonymise the filename of the video. Highlight this text and select ‘Copy’ (Ctrl + C).
3. Pseudo-anonymise the Video File:
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- Access your file on the secure network and right click it to select the option ‘Rename’ delete the previous filename and replace by selecting ‘Paste’ (Ctrl + V).
4. Submit Your Resources to the BIOS Vimeo Account:
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- Login to the secure BIOS Vimeo Account to upload your video file, ensuring it has the correct pseudo-anonymised filename. If you require access to the secure BIOS Vimeo account, please contact [email protected].
5. Confirmation and Review:
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- After submission, you will receive an email confirmation.
- Your resources will be reviewed by the BIOS content team before being added to the library. This process usually takes 2-4 weeks.
- Record the details of the recording in the patient’s file, including the date, purpose, consent obtained, and where the recording is stored.
- Maintain all consent forms and related documentation securely in accordance with data protection regulations.
Please contact the BIOS team if you have any concerns with this process ([email protected]).